Supporting Documents

The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 MB in order for the application to upload successfully.

• Proof of citizenship: a copy of the candidate’s passport or national identity document with valid dates. Note: a driver’s licence, permanent resident card, student card or baptism certificate is not accepted as proof of citizenship.
• Proof of full-time enrolment: a letter in English or French from the home institution, on official letterhead, dated within the last six months, confirming that the candidate is currently enrolled in a full-time program and will continue to be enrolled upon their return and providing the expected completion date of the degree. Note: copies of transcripts, a student card or letter of admission are not acceptable (maximum one page).
• Letter of intent from the candidate: a letter in English or French from the candidate describing the nature of their research or studies to be undertaken and explaining the rationale for study in Canada and for the choice of institution, the program and the supervisor. The candidate must also indicate how the proposed program of study or research will relate to their future career (maximum one page).
• Letter of support from the home institution: a letter in English or French from the candidate’s instructor, professor or international director on the home institution’s official letterhead explaining the nature of study and how the candidate and the home institution will benefit from this scholarship program (maximum one page).
• Letter of invitation from the Canadian supervisor: applications for graduate students must include a letter from the Canadian supervisor indicating their willingness to support and mentor the candidate. This letter must be on institutional letterhead, be signed and demonstrate support for the candidate during the exchange period and demonstrate how the Canadian institution, supervisor and peers will benefit (maximum one page).
• Signed copy of Memorandum of Understanding or Agreement with the partner institution: a written agreement or understanding, in English or in French, signed by both institutions indicating that tuition fees will not be charged and containing any other clauses of mutual interest. Note: a signed copy of this document is mandatory for undergraduate and college applications. For graduate applications, if the exchange is made under a signed agreement, it is strongly suggested that it be included with the application.
• Privacy Notice Statement: a copy of the Privacy Notice Statement for non-Canadian participants signed by the candidate.

Selection Process

The following guidelines are followed for the review, assessment and selection of applications:

• All online applications received by the deadline will be pre-screened to ensure they meet eligibility requirements established for the program.
• Eligible and complete applications, including the supporting documents, will be evaluated based on the following criteria:
  • merit of the proposed research or study that the student will undertake in Canada;
  • benefit to the home institution, supervisor and peers;
  • benefit to the Canadian institution, supervisor and peers; and
  • strength of the linkages to be created through the proposed exchange.
• Should there be a larger number of applications than funding available, the Canadian institution will be asked to rank its eligible applications based on its institutional strategic priorities.

Conditions

Only applications submitted directly by Canadian institutions will be considered.

The scholarship administrator is not able to provide feedback for unsuccessful candidates.

These scholarships are subject to the availability of funding from the Government of Canada.